JR. EXECUTIVE ASSISTANT (Chicago)


Located in Chicago, Level Ex’s fast-growing video game studio is transforming the way surgeons hone their skills by practicing high-risk surgeries with the latest medical devices in our industry-leading iOS and Android mobile apps and AR/VR experiences. Our games are built using state-of-the-art graphics and deploy an arsenal of well-designed game mechanics to capture the thrill and challenge of performing real surgery and treating patients.  We’re able to recreate surgery with spectacular realism, earning the trust of the country’s leading surgeons. Our team unites award-winning game developers and 3D artists with top medical experts and digital health executives, all passionate about using video games to keep doctors across the world performing at the top of their game.

Level Ex is looking for an extraordinary, long-term Junior Executive Assistant to join our team in downtown Chicago.

 

Our Ideal Candidate Has:

  • 2+ years experience as an administrative or executive assistant, supporting C-level executives

  • Excellent verbal and written communication skills including polished, professional email correspondences

  • Ability to effectively summarize issues for C-level team for prompt resolution

  • Experience with domestic and international travel arrangements

  • Deep familiarity with Gmail, Google Docs, Word, PowerPoint, and Excel

  • Ability to remain very organized in a fast-paced, dynamic environment

  • Ability coordinate tasks with remote employees and remote managers

 

What You’ll Be Doing With Us:

  • Providing day-to-day support to CEO, CMO, and management team

  • Complex calendar management for busy C-level team

  • Book domestic and foreign travel week to week

  • Adhoc project coordination: calling vendors, booking services, hotel room blocks, etc.

  • Managing database of professional contacts (e.g. emails, phone numbers, LinkedIn, etc.)

  • Compiling/transcribing meeting notes and notes for various projects

  • Compiling expense reports for C-level team

  • Managing packages/shipments for multiple offices

  • Booking and managing all aspects of  internal and external meetings

 

When You’ll Need To Be Available:

Minimum 40 hours a week in our downtown Chicago office. Position available immediately.

 

How We Make You Happy

  • Competitive Salary

  • Paid Vacation, Sick Days, and Paid Holidays

  • Medical, Dental, FSA, and 401K plan

  • Commuter Benefits

  • Unlimited Cold Brew Coffee, Beer, and Snacks  

  • Flexible work schedules/relaxed work environment

 

Interested?

Send us your resume and a cover letter telling us why we should hire you for the role. If you have examples of your work and/or a portfolio, send it along with your resume; it brings you one step closer to an interview with us. Apply by emailing us at careers@level-ex.com.