JR. EXECUTIVE ASSISTANT (Chicago)
Located in Chicago, Level Ex’s fast-growing video game studio is transforming the way surgeons hone their skills by practicing high-risk surgeries with the latest medical devices in our industry-leading iOS and Android mobile apps and AR/VR experiences. Our games are built using state-of-the-art graphics and deploy an arsenal of well-designed game mechanics to capture the thrill and challenge of performing real surgery and treating patients. We’re able to recreate surgery with spectacular realism, earning the trust of the country’s leading surgeons. Our team unites award-winning game developers and 3D artists with top medical experts and digital health executives, all passionate about using video games to keep doctors across the world performing at the top of their game.
Level Ex is looking for an extraordinary, long-term Junior Executive Assistant to join our team in downtown Chicago.
Our Ideal Candidate Has:
2+ years experience as an administrative or executive assistant, supporting C-level executives
Excellent verbal and written communication skills including polished, professional email correspondences
Ability to effectively summarize issues for C-level team for prompt resolution
Experience with domestic and international travel arrangements
Deep familiarity with Gmail, Google Docs, Word, PowerPoint, and Excel
Ability to remain very organized in a fast-paced, dynamic environment
Ability coordinate tasks with remote employees and remote managers
What You’ll Be Doing With Us:
Providing day-to-day support to CEO, CMO, and management team
Complex calendar management for busy C-level team
Book domestic and foreign travel week to week
Adhoc project coordination: calling vendors, booking services, hotel room blocks, etc.
Managing database of professional contacts (e.g. emails, phone numbers, LinkedIn, etc.)
Compiling/transcribing meeting notes and notes for various projects
Compiling expense reports for C-level team
Managing packages/shipments for multiple offices
Booking and managing all aspects of internal and external meetings
When You’ll Need To Be Available:
Minimum 40 hours a week in our downtown Chicago office. Position available immediately.
How We Make You Happy
Paid Vacation, Sick Days, and Paid Holidays
Medical, Dental, FSA, and 401K plan
Unlimited Cold Brew Coffee, Beer, and Snacks
Flexible work schedules/relaxed work environment
Send us your resume and a cover letter telling us why we should hire you for the role. If you have examples of your work and/or a portfolio, send it along with your resume; it brings you one step closer to an interview with us. Apply by emailing us at firstname.lastname@example.org.